With information overflowing from the million sites on the net, finding exactly what one is looking for, is nothing short of finding a pin from a haystack. Say, you have a website or intranet and it has spread its branches over time. While it is very useful, much of the content is outdated, updating the site is complex, and the appearance reeks of yesteryears. Worse yet, you’ve lost track of the pages on the site. Phew!
Thankfully, these problems are what a Content Management System (CMS) has been built to solve. From providing simple tools for creating the content to publishing and finally archiving, it takes care of almost everything on your site. It provides the ability to manage the structure of the site, the appearance of the published pages, and the navigation provided to the users. It is like the God Father of your website, looking into intricate details that may miss the human eye of the Webmaster. Let me talk to you about some of the salient features: -
- Freedom and Independence – Dependence on co-workers is reduced, as getting through to a certain department when needing to access a file is easier.
- Reliability – It stores information systematically, thereby avoiding confusion caused by unnoticed application of conflicting or old documents. Important information is avoided from being deleted with the inclusion of an archive. At the same time, this also makes information that is no longer frequently needed but important in the future, accessible
- Security – A CMS follows security guidelines like an obedient worker, and ensures that the documents released, edited, created, archived and viewed on multiple levels by authorized users only.
Talking about CMS is like rambling about an entire world. And you thought Duran Duran wrote the song “Too Much Information” for nothing?